Your Senior Living Move-In Checklist
Moving a loved one into a senior living community is a significant transition. With the right preparation, move-in day can feel organized, calm, and even hopeful. This checklist is designed to help Hampton Roads families feel ready — every step of the way. If you have questions along the way, Compass Senior Solutions is here to help.
Two Weeks Before Move-In
Confirm the move-in date, time, and parking access with the community
Review the community’s specific move-in requirements or welcome packet
Arrange for movers or enlist family to help with the transition
Begin sorting and downsizing — keep what is meaningful, comfortable, and practical
Arrange for donation, storage, or transfer of items not moving
Notify the post office of the change of address
Contact Medicare, Social Security, insurance providers, and banks with the new address
Confirm medication management procedures with the community’s care team
One Week Before Move-In
Confirm the final room or apartment assignment and square footage
Measure the space and finalize furniture selections
Label all personal belongings clearly with your loved one’s name
Pack personal comfort items — photos, favorite blankets, meaningful décor
Prepare a “first night bag” with essentials (medications, toiletries, comfortable clothing)
Arrange transfer of any medical equipment (wheelchair, walker, oxygen, hospital bed)
Confirm transportation plan for move-in day
Notify the primary physician and arrange medical records transfer if needed
What to Bring
Clothing and Personal Items
Seven to ten days’ worth of comfortable, casual clothing
Shoes with non-slip soles and easy closures
Pajamas, robe, and slippers
Hearing aids, glasses, and personal devices — include extras and chargers
Toiletries: shampoo, deodorant, toothbrush, toothpaste, razor, moisturizer
Nail clippers, hairbrush, comb, and grooming items
Incontinence supplies if needed
Comfort and Familiar Items
Framed family photos or a small photo album
A favorite blanket, pillow, or throw
Familiar books, puzzles, or magazines
A small television or tablet if the room allows
Decorative items that make the space feel like home
A clock and a calendar (helpful for orientation)
Important Documents (Bring Copies)
Health insurance cards and Medicare/Medicaid information
Advance directive, living will, or healthcare power of attorney
Government-issued photo ID
Social Security card
Current medication list with dosages and prescribing physicians
List of emergency contacts and family members
Copy of the signed community admission agreement
What Not to Bring
Large furniture pieces the room cannot accommodate
High-value jewelry, cash, or irreplaceable items
Items that create safety risks (cooking appliances, extension cords, space heaters)
Duplicate belongings — too much clutter can be disorienting
Anything the community’s welcome packet specifically prohibits
Move-In Day Tips
Arrive at the agreed time and confirm the room is ready before bringing items in
Bring only a few helpers — a calmer environment is easier for your loved one
Take time to set up the room thoughtfully before settling in
Introduce your loved one to at least one staff member by name
Stay for the first meal if possible — it helps break the ice
Bring a small housewarming treat to share with neighbors or staff
Leave on a warm, positive note — not a tearful goodbye
Avoid bringing up difficult emotions or second-guessing the decision on move-in day
After Move-In: The First 30 Days
Visit regularly in the first two weeks — your presence matters most during adjustment
Call or video chat between visits, but don’t overwhelm with multiple daily calls
Connect with the Director of Care or nursing staff to discuss how your loved one is settling in
Ask about activities, dining preferences, and social engagement — encourage participation
Watch for signs of adjustment difficulty: withdrawal, confusion, loss of appetite, or sadness
Join the family council if the community has one
Reach out to Compass if anything feels off — we stay involved and want to hear from you
Frequently Asked Questions About Senior Living Move-In
What should I do if my loved one is upset after moving in?
Some adjustment is completely normal. Many residents feel settled within two to four weeks. Stay connected, visit regularly, and let the staff know about any concerns. If your loved one seems persistently distressed, talk with the care team and reach out to Compass — we can help you evaluate whether anything needs to change.
Can we redecorate the room after move-in?
Absolutely. Most communities welcome ongoing personalization. Start simple on move-in day and add meaningful touches over the first few weeks as your loved one settles in.
What if we forgot something important on move-in day?
Don’t stress — this is very common. Most items can be dropped off or shipped within a day or two. Call the community’s front desk to coordinate a delivery. Compass is also available to help you think through what’s still needed.
Does Compass stay involved after placement?
Yes. Compass Senior Solutions does not disappear after your loved one is settled. We follow up with families throughout the transition and remain available to help navigate any questions, concerns, or care changes that arise.
Questions? We’re Here to Help.
Moving a loved one into senior living is one of the most significant transitions a family goes through. If you have questions about what to bring, what to expect, or how to help your loved one adjust — Compass Senior Solutions is here.
We’ve helped hundreds of Hampton Roads families navigate this process with clarity and confidence. There’s no cost to families for our services. We’re paid by the communities we recommend, only when a placement is a good fit.
Call us at (757) 235-3065 or use our contact form to talk with an advisor today.